Emergency Procedures

Assisting People with Access and Functional Needs

Blind or Visually Impaired

  1. Clearly announce the emergency
  2. Offer your arm for guidance
  3. Lead the person and alert them of obstacles

Deaf or Hard of Hearing

  1. Turn lights on and off to gain the person’s attention
  2. Indicate directions with gestures or a written note


  1. Guide the person to the nearest exit stairwell or safe area of refuge
  2. Do not use elevators
  3. Call GW Emergency Services (202–994–6111) or 911 to report your location
  4. Stay with the person if it can be done without unreasonable personal risk
  5. If in imminent danger and the person requests assistance before emergency personnel can arrive, find volunteers to evacuate the person per his/her instructions

Biological Release or Chemical Spill

  1. Secure area and do not attempt to clean unless properly trained in managing biological releases or chemical spills
  2. Move to a safe area
  3. Call Health and Safety (202-994-4347) or GW Emergency Services (202-994-6111) and provide information on location and type of release or spill
  4. If the release or spill has the potential to impact a larger area, activate the building’s fire alarm and evacuate individuals from the immediate work and/or laboratory area

Bomb Threats

Obtain as much information as possible from the caller and report the threat immediately to GW Emergency Services (202–994–6111) or 911.

Be sure to note:

  • Precise time of the call
  • Caller’s exact words
  • Noticeable characteristics of the caller (gender, age, calm/angry, excited/slow, accent, stutter, lisp, high/low pitched, etc.)
  • Information regarding the device and possible location
  • Background sounds (machine, voices, street noises, music, etc.)
  • Threat language (well-spoken, taped, irrational, foul, incoherent, etc.)

Ask the person questions, such as:

  • Where is the bomb located?
  • When will the bomb explode?
  • What does the bomb look like?
  • What kind of bomb is it?
  • What will cause it to explode?
  • Did you place the bomb?
    • If so, why?
    • If not, who did?
  • What is your name?
  • What is your address?


Criminal acts towards persons or property can occur on or off campus.

Be sure to:

  • Remain in or move to a safe area
  • Report criminal or suspicious activity to GW Emergency Services (202-994-6111) or 911


  1. Drop to the ground, take cover under a sturdy object and hold on until shaking stops
  2. If a sturdy object is not available, move to an inside corner of the room, crouch down and cover face and head with arms
  3. Stay away from glass, outside walls or anything that could fall
  4. Stay inside and wait for the all clear before leaving your safe space
  5. Do not use elevators
  6. Monitor the Campus Advisories website and local media

Fire Emergencies

  1. Pull the fire alarm
  2. Leave the building immediately using the closest emergency exit
  3. Close doors behind you
  4. Call GW Emergency Services (202–994–6111) or 911 when safe to do so
  5. Assemble in a designated area
  6. Re-enter the building only when instructed by officials

Be sure to:

  • Do not assume an alarm is false
  • Do not use elevators
  • If unable to exit the building, go to the nearest exit stairwell or safe area of refuge and call GW Emergency Services (202–994–6111) or 911 to report your location
  • If trained, use a fire extinguisher if the fire is small and contained, and room is not filled with smoke

Medical Emergencies

  1. Call GW Emergency Services (202–994–6111) or 911 immediately. Provide the location, nature of injury or illness, current condition of the victim and other requested information
  2. Remain on the phone until directed to hang up
  3. Stay with the victim
  4. Do not move the victim unless he/she is in immediate danger

Severe Weather Emergencies

Thunderstorms are the most common type of severe weather in the Washington, DC metropolitan area. However, winter storms, extreme hot/cold temperatures, flooding, tornadoes and hurricanes can occur. Check the Campus Advisories website for up-to-date weather advisories and information.

Shelter-in-place for severe thunderstorms and tornadoesÂ…

  1. Seek shelter indoors in a low part of the building
  2. Move to a windowless interior room away from hazardous materials
  3. Take cover under a sturdy object or against an interior wall
  4. Monitor the Campus Advisories website and local media
  5. Wait for the all clear before leaving your safe space

Weather Terms

  • WATCH: Conditions are favorable or expected
  • WARNING: Conditions are occurring or imminent

Suspicious Person

  1. Call GW Emergency Services (202–994–6111) or 911
  2. Do not confront the person or let the suspicious person into a locked building or office
  3. Do not block the person’s access to an exit

Suspicious or Unusual Packages

  1. Do not open the item
  2. Leave the area and close doors behind you
  3. Call GW Emergency Services (202–994–6111) or 911 and provide a detailed description of the item(s) and its location

Utility Failure

Utility failures include power outages, gas leaks/unusual odors, flooding/plumbing problems, broken or malfunctioning life-safety equipment or elevator entrapment.

  1. Move to a safe area
  2. Call Emergency Maintenance (202–994-6706) or GW Emergency Services (202–994–6111) to report issues
  3. Be prepared to provide failure type and location
  4. Building may be evacuated due to utility failures

Violence or Active Shooter

If an active shooter is in your vicinity, call GW Emergency Services (202–994–6111) or 911 when it is safe to do so and provide information, including the location and number of shooters, description of the shooter(s), weapons used and number of potential victims. Follow these procedures, adapted from DHS Active Shooter Guidelines, DHS.gov:


If there is an accessible escape path, attempt to evacuate the premises:

  • Have an escape route and plan in mind
  • Evacuate regardless if others agree to follow
  • Leave your belongings behind
  • Help others escape if possible
  • Prevent others from entering an area where the active shooter may be
  • Keep your hands visible
  • Follow the instructions of any police officers
  • Do not attempt to move wounded people

Hide Out

If evacuation is not possible, find a place to hide where the active shooter is less likely to find you:

  • Hide in an area out of the shooter’s view
  • Provide protection if shots are fired in your direction
  • Lock the doors
  • Block entry to your hiding place with heavy objects or furniture pieces
  • Do not trap yourself or restrict your options for movement
  • Silence your cell phone and stay quiet
  • Wait for law enforcement

Take Action

As a last resort and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the shooter by:

  • Acting as aggressively as possible against him/her
  • Yelling
  • Throwing items and improvising weapons
  • Committing to your actions